Change in Director – Appointment or Resignation Made Easy

Seamless ROC filing for appointment, resignation, or removal of directors

Who Needs this Service?

Companies Appointing a New Director

When a company expands or requires additional expertise, appointment of a new director must be filed with ROC.

If an existing director resigns, the company must intimate ROC within prescribed time.

When shareholders decide to remove a director, proper legal procedure and ROC filing is mandatory.

Any change in designation such as MD, WTD, or Additional Director requires compliance filing.

Failure to report director changes can attract penalties and compliance issues.

Growing companies modifying their board structure must update MCA records.

Eligibility Criteria

Registered Private Limited Company

Valid DIN (Director Identification Number)

DSC of director available

Board Resolution approving change

Consent from new director (if applicable)

Documents Required

PAN & Aadhaar of new director

1.

DIN of director

2.

Digital Signature Certificate (DSC)

3.

Director Consent (Form DIR-2)

4.

Resignation Letter (if applicable)

5.

Board Resolution

6.

Proof of Address of new director

7.

Updated list of directors

7.

Step-by-Step Process

Obtain consent from new director (DIR-2)

01

Conduct Board Meeting

02

Pass Board Resolution

03

Prepare DIR-12 form

04

Attach required documents

05

File DIR-12 with MCA within 30 days

06

Pay government filing fees

07

Generate SRN acknowledgment

07

Estimated Timeline 10–15
working days

Government Fees Varies by authorised capital (starts at ₹500)

Penalty & Non-Compliance Risks

Penalty under Companies Act

Additional ROC fees

Director disqualification risk

Company marked as non-compliant

Legal complications in agreements

Difficulty in future ROC filings

Compliance Checklist

01

File DIR-12 within 30 days of change

02

Ensure DIN is active

03

Update statutory registers

04

Inform bank and financial institutions

05

Update company records & website

06

Maintain resignation acceptance proof

Frequently Asked Questions

Is it mandatory to inform ROC about director change?

Yes, filing of DIR-12 is mandatory within prescribed timeline.

Within 30 days from date of appointment/resignation.

Yes, by submitting resignation letter to the company.

Depends on type of appointment/removal.

Private Limited Company must have minimum 2 directors.

Penalties and compliance issues may arise.

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